Job Identification : 243
Job Category : Assistant
Locations : Mogadishu
Posting Date : 12/13/2020, 09:07 AM
Apply Before : 12/26/2020, 01:30 PM
Degree Level : Bachelor’s Degree
Job Schedule : Full time
Job Description
This position is open to qualified Somali nationals only and females are highly encouraged to apply.
Education: The internship programme is open to candidates who meet one of the following criteria: (i) Enrolled in an undergraduate programme (eg. a Bachelor’s degree) at a recognized university, studying in the areas of Business Management and Administration, Management, Commerce or another related field. Candidates must have completed at least two years of the programme and have attended classes in the past 12 months; OR
(ii) Recent graduate from an undergraduate or graduate programme at a recognized university in the areas of Business Management and Administration, Management, Commerce or another related field.
Knowledge & Skills: Basic computer skills and use of Microsoft Office packages such as word and excel are essential.
Language: Working knowledge of English and Somali is a requirement.
Responsibilities
Generic:
- Adhere to NRC policies and procedures
- Assist with the implementation of the support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function
- Ensure that the NRC office is in compliance with all administrative legal requirements i.e. taxes, government registrations and licenses in the area of operation
Specific
- Welcome visitors to the NRC office, and direct them accordingly
- Ensure order and cleanliness of the office/guesthouse area
- Supervise the day to day work of the cleaners and cooks
- File administrative documents according to procedures
- Ensure that utility bills (e.g. electricity, water, phone) are paid on time
- Oversee the maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
- Assist in any administrative matters: filing, typing, updating of phone lists, keeping adequate stationery supplies for office consumption.
- Assist in maintaining inventory of office equipment, furniture and fittings
- Arrange for internal/external conferences and workshops
- Ensure order and cleanliness of the offices and accommodation facilities including arranging for general maintenance as needed.
- Additional Information:
- Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline
- Email and paper applications will not be considered.
- Contract period: 6 months
- Salary/benefits: According to NRC’s salary scale and terms and conditions
- Duty station: Mogadishu
- NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
- NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable​.
Generic professional competencies for this position:
- Graduated from B. Commerce, BBA and Management Faculty or Technical Institutes
- No work experience is required
- Well organized, efficient, hard-working
- Proactive and organized
- Ability to commence work immediately.
Context/ Specific skills, knowledge and experience:
- Good computer skills – MS Office & excel.
- Good communication skills
- Self-motivated
- Honest and dedicated
Behavioral competencies
- Planning and delivering results
- Working with people
- Communicating with impact and respect
- Handling insecure environments
- Cooperative and honest
